PTO Calculator
Calculate and plan your paid time off (PTO) accrual. Project future balances, find out how long it takes to earn target hours, and calculate the monetary value of your PTO. Supports multiple accrual types including per pay period, monthly, annually frontloaded, and hourly-based accrual.
How to Use This Calculator
- Choose your calculation mode - Calculate future balance, time to accrue, or PTO value
- Enter your accrual settings - Select how PTO is earned and at what rate
- Input your current PTO balance - Include your starting hours
- Add planned time off (optional) - Account for upcoming PTO usage
- Click Calculate to see comprehensive PTO projections and analytics
Calculation Mode
Accrual Settings
Current PTO Status
Target Date
Planned Time Off (Optional)
Add any scheduled PTO you plan to take. These will be deducted from your projected balance.
🏖️ What is PTO?
Paid Time Off (PTO) is employer-provided compensation for time away from work. Unlike traditional systems that separate vacation, sick days, and personal days, many employers now combine these into a single PTO bank. Understanding how your PTO accrues helps you plan vacations, manage work-life balance, and avoid losing earned time.
🎯 Key Features
This calculator includes:
- Multiple Calculation Modes: Future balance, time to accrue, or PTO value
- Flexible Accrual Types: Per pay period, monthly, annually, hourly-based, or custom
- Planned PTO Tracking: Account for scheduled time off in projections
- Balance Caps: Handles maximum balance and carryover limits
- PTO Valuation: Calculate the monetary value of your PTO balance
- Visual Timeline: See your PTO balance projected over time
📊 Understanding PTO Accrual
Common accrual methods:
- Per Pay Period: PTO accrues each paycheck (e.g., 4.62 hrs every 2 weeks = 120 hrs/year)
- Monthly: Fixed hours added each month (e.g., 10 hrs/month = 120 hrs/year)
- Annually Frontloaded: Full year's PTO given at start of year or hire date anniversary
- Per Hours Worked: Earn PTO based on hours worked (e.g., 1 hour PTO per 30 worked)
💡 PTO Planning Tips
- Know Your Cap: Many companies cap how much PTO you can bank - use it before you lose it
- Plan Ahead: For longer vacations, calculate when you'll have enough hours
- Year-End Strategy: Check carryover limits to avoid forfeiting earned time
- PTO Value: Remember that unused PTO often has cash value if paid out at separation
- Blackout Dates: Some employers restrict PTO during busy periods - plan accordingly
⚠️ Important Notes
- PTO policies vary widely by employer - verify your specific policy details
- Some states require PTO payout upon termination - check your local laws
- Accrual rates may increase with tenure at many companies
- This calculator provides estimates - always verify with your HR department
- Some companies have separate sick leave not included in PTO calculations
🔗 Save & Share Your Calculation
Your calculation is automatically saved in the URL. You can bookmark this page to save your calculation, or use the Share button to send it to others. When you return or share the link, all values will be restored automatically, including planned PTO entries.